A business process is a secure repository for storing and protecting business information. It provides for the creation and management of contracts, and provides key services to facilitate the negotiation, and formal acceptance of contracts with other companies within the MYOBI Trust Network.
The contracting process is based upon legally compliant contracts developed by First Lawyers which are used as the basis of all contracting processes in MYOBI. Other relevant information can be added to the repository in support of the contracting or business process, e.g. requirements, supporting documentation, etc.
The business process repository is an encrypted environment with a unique encryption key protecting the information stored within it. Each business process has its own set of users, who have defined permissions within the process. A user’s permissions dictate what they are allowed to do within the process.
When a company creates a business process, it is this company that is defined as the ‘owner’ of the process. The owner of a business process determines what other companies are allowed to join the business process. The process to join a business process is performed via a formal invitation and acceptance process. Once joined, the nominated ‘Business Process Coordinator‘ from the invited company can view information within the business process and can add other users from within their company, where there is a need for these users to be involved in the process.
Strong audit and activity logging components maintain a change and activity history for each process, providing a complete accountability record of what transpired within the process.
Each process supports its own secure messaging capability, allowing users within a process to communicate securely with one another. It is highly recommended that this messaging system be used to communicated with other users within a process, rather than using other messaging platforms outside the system that might not afford the exchanges with the requisite protection. Messages within a process cannot be deleted or amended which means that any message sent within a business process becomes part of the accountability record.